Logistics Executive - Vietnam

TIFFANY & CO.

Update date : Jan 8, 2025

Country : Vietnam

Town : HANOI

Category : Logistics

Contract type : Permanent

Availability : Full time

Job description

Vietnam Logistics Executive

The name Tiffany & Co. instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence. Since 1837, the masterpieces of Tiffany & Co. have defined style and celebrated the world's great love stories.

Join Tiffany & Co. and be part of the largest luxury group in the world - LVMH!
Are you passionate about a role in Logistics?
Do you love making a difference?

Responsibilities

Trade compliance (import and export activities) including system implementation (JDE E1, Compass and etc.)

Oversee and support supply chain and logistics operations including customs clearance are fully compliant with import and export regulations
Ensure compliance of operations with laws and regulations, including Customs, Duty and Cities requirements
Proactively work with customs brokers to ensure an efficient and effective process for import/export activities while optimizing costs and ensuring executions align with Brand strategy
Partner with regional and corporate support teams to ensure standardization of current and new processes including new systems implementation
Responsible for accurate and timely filings of duty & tax drawback while ensuring compliance with regulations

Domestic Transportation including non-product transactions (packaging supplies and others)

Maintain relationships with internal departments and external parties to understand, anticipate business needs and provide solutions
Develop, maintain, and execute local transportation procedures and proactively identify inefficiencies and implement initiatives to improve service, cost and efficiency
Responsible for arranging the transportation for event, transferring and others to meet the deadline of business needs.
Oversee and monitor operational procedures to ensure market compliance (i.e. inventory accuracy, non-merchandise inventory in 3PL warehouse cycle counts, merchandise transfers, missing assets and etc.) in partnership with Retail Operations team
Performs analysis of weekly and monthly Logistics key performance metrics (transportation costs, delivery time, storage costs and etc.) to ensure best rates and service
Assist as needed with the special projects and implementations

Inbound and outbound invoice and shipments

Implement and manage appropriate internal controls in relation to inventory and stock management within the store to ensure accurate stock is maintained
Manage the business relationship with warehouse and freight contractors
Responsible for monitoring all deliveries to the store, assist in the reduction of lead-time and optimize delivery frequencies
Check and verify invoices and ensure pre-alert issued by the forwarder for shipment
Prepare pro-forma invoices and handle shipment documents
Monitor the conditions of shipment arrivals. Coordinate with teams for shipment discrepancy, missing or damaged cartons
Verify freight charges, declaration fees, tax and duty and warehouse charges

Data Administration of Logs and POS and support retail related activities

Ensure the transactions related to stock movement are recorded correctly in the systems
Stock movement reconciliations including daily stock discrepancies, stock take, family sales and month end closing enquiries
Price change coordination and data integrity
Supports stores with stock rebalancing
Support the Retail and Merchandising teams on the transfer of merchandise, Communications on events in the region and others if needed
Provide instructions to departments on the packing requirement, pro-forma invoice and packing list format when necessary
Proactively recommend solutions and instruct freight forwarders and warehouse to ensure Brand's expectations and deadlines are met in a cost-effective way
Support in High Jewelry event including import/export, on-site packing/unpacking, support time sensitive shipping schedules

Other Logistics responsibilities

Shipment Coordination - daily communication with appropriate stakeholders (Broker
vendor, Vendor/ Forwarder Logistics, and Courier relations) for all shipment related
inquiries concerning clearance processing, invoice/packing lists discrepancy correction,
amendment requirements and delivery instructions to ensure progress of shipments and
items are delivered at most efficient lead time.
Track/update information on merchandise shipments such as part/ material/dimensions
(weight of gold, silver, diamonds, gemstones, etc.) for each shipment after receiving data
from the operation department.
Provide commodity name in Vietnamese for customs declaration. Provide it to Operations
and accountant department of Party B to upload in the VAT system.
Monitoring and Documentation - ensures all shipments are tracked and files according to
shipping document are being filed accordingly for proper archiving and doc reference.
Coordinate with Operations for after-sale cases that are shipped out to repair center in
oversea or domestic, with and without warranty, including preparing service agreements
and spare parts information.
Follow up with shippers and accounting team to clarify payment methods and revise
shipping invoice (if necessary).
Other Logistics matters (Duties/Taxes monitoring, Lab inspection, Testing, checking
permit application, Price consultation, post-customs clearance inspection, food touch,
conformity certificate, etc) - attend to all logistics-related inquiries of internal and
external parties.
Prepare sale contract of merchandise/ holding asset agreements for TIB shipments and
return agreements.
Prepare revised invoice and labelling file for sold order request shipment from other
countries.
Support to follow up supporting package document need to be signed (local official dispatch,
agreements.)

Qualifications

5+ years' experience in retail logistics.
Experience with international logistics and freight (including CITES).
Ability to work independently and collaboratively as a team member
Good communicator, partnering with internal and external stakeholders to deliver on outcomes and improve the distribution process
Good English and Vietnamese